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Posted on: July 9, 2019

East Caln Township Job Opportunity

Knowledge of the Edmunds computer system is a plus. Excellent benefits.

Salary is based on experience/qualifications. Send cover letter, resume, and salary history/expectation with all included in one attachment to Deadline for applications July 23, 2019.

Any questions please call me 610-269-1989 Barbara Kelly, ManagerTownship of East Caln,
Chester County, Pennsylvania



The position requires reporting to both the Township Codes Officer and the Township Manager, perform general duties in Building Codes Office; receive incoming calls; greet visitors and direct inquiries to appropriate Township Staff. Specific responsibilities include:

•    Provide Administrative Duties in Building Code Office; receive incoming calls and greeting visitors, directing inquiries to appropriate staff

•    Receive and log-in all Building Permit applications

•    Confident with computer systems Code Account Maintenance- Edmunds system is currently being used.

•    Schedule all inspections required by the Building Code Office inspectors.

•    Maintain records of all Building Permit applications, permits issued.

•    Receive and log-in all Use & Occupancy Permit applications required by change in ownership of structures.  Schedule inspections required by the Use and Occupancy Permit applications and provide structure owner with the Use & Occupancy Permit, or provide a list of non-compliance items

•    Maintain records of all Use & Occupancy Permit Applications, permits issued and inspections performed

•    Submit quarterly reports regarding Grease Interceptor Compliance for all restaurants in East Caln Township

•    Submit Monthly data entries of County Assessment Reports and Real Estate Transfers

•    Receive and provide permits for contractors Registrations and Log-in/Scan all Certificates of Liability and Permit information

•    Real Estate- Recorder of Deeds notice, change ownership in computer systems,  send new resident welcome letter.

•    Issue Contractors Registration Permits

•    Schedule Park Pavilion rental’s, create reserved sign, post pavilion on date, collect park applications and appropriate fees.

•    Scan Documents into computer System – regarding Contractors Registration, New Construction Permits, commercial and Residential and Use and Occupancy Permits

•    Contacting East Caln Township’s business for Grease Interceptor Maintenance Reports maintain schedule of reports.

•    Scheduling all Code enforcement Inspection for East Caln Township

•    Issue Shopping Cart Permit and Track required bond.

•    Issue Sidewalk Sale Permits, track dates of expiration and report to the Zoning Official.

•    Issue Road Opening Permits to Utility Companies such as Aqua & PECO.

•    Collect and write receipts for Permits and other money which are received by East Caln Township

•    Administrative Duties:  Answering all in-coming calls, greeting visitors, opening mail, and anything else that may be required.

•    File reports and any miscellaneous paperwork in their appropriate property jacket

•    Assist the Codes/Building Inspector with the administration of the Codes/Building department, write letters, proof letters memos and reports.

•    Schedule appointments for building inspector, plan review and zoning official this involves speaking with Township residents, contractors, and realtors both on the telephone and in person.

•    Respond to telephone inquiries by answering questions or directing inquiry to appropriate party

•    Maintain files of Building/Codes Department

•    Schedule meeting room use for homeowners meetings and DARC events.

•    Right to Know Officer.

•    Maintain Township Website with updates and alerts.

•    Maintain Township’s Facebook account with current events and helpful information.

•    Active Notary – notarize legal documents for residents and others. A plus but not required.

•    Maintain office supplies and ordering

•    Salary is negotiable with experience.

Please submit resume to or mail to:

 East Caln Township
 Barbara M. Kelly
110 Bell Tavern Rd
Downingtown PA 19335

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